XEL International Education

Visa applications

Need to apply for a visa? We’ve got you covered.

The Australian Student Visa Process

Step 1: Find the course you would like to study and apply to the university. XEL counsellors can assist you with guidance to find

Step 2: The university will respond with a conditional or unconditional offer letter.

A conditional offer letter may come without conditions such as a further requirement for you to supply any the following:

  • a new IELTS test result,
  • an academic transcript of recently completed study,
  • or supplying certified documents.

Your conditional offer will be withdrawn and nullified if you fail to supply the above requirements will invalidate the offer

Step 3: If there are no conditions on your offer letter, you may accept the offer = immediately. Offers can be accepted at an XEL office, with a deposit being paid directly to the school or university that has made the offer. Your counsellor will guide you through this process to help make it easy.

Step 4: Receive a Confirmation of enrolment or Letter from the university

Step 5: Complete an Australian Student Visa application form online from your Immi Account or ask XEL to carry out the VISA application process on your behalf.

Step 6: You will be required to upload scanned and certified copies of required documents. XEL can certify and upload these documents for you.

Step 7: You will be required to pay the Australian student visa application fees. This is usually $575 in most cases but the cost depends on your home country.

Step 8: Now, you can sit back and relax, unless they ask for some additional information to provide after your application.

Step 9: Wait until your visa is confirmed before you start buying flight tickets etc

Step 10: Receive confirmation of your VISA to study in Australia in liaison with XEL.

PRE-STUDENT VISA APPLICATION: DIBP PREREQUISITES

The following is a list of mandatory pre-requisites that the Department of Immigration and Border Protection (DIBP) requires you to submit before they can grant you your via to study in Australia.

  1. Proof of funding that demonstrates an annual income of $60,000AUD ($41 000USD).
  2. Confirmation of enrolment (COE) or offer letter from the university
  3. Genuine Temporary Entrant (GTE)
  4. English proficiency: IELTS score of 6.5 or above
  5. Health requirement: Overseas Student Health Cover
  6. Health Requirement: Certification of good health Medical Tests if your chosen course is medical
  7. Character requirement: Character Reference, Criminal Records (police)check, Character Statutory Declaration Form

 

Proof of Funding

Perhaps the Important prerequisite that you must self-assess is proof of funding.  You need to have enough money that is genuinely available to you to pay for your course fees, travel and living costs.  There are 2 options that you can use to demonstrate proof of funding i.e. Annual income option or 12 months option.

Annual income option:

    • Provide evidence that demonstrates that you have an annual income of $60,000AUD ($41 000USD). If you are being sponsored by your parent (s) or relative, they have an annual income of $60,000AUD ($41 000USD). Their salaries can be combined to meet this figure.

12 months of funds option:

    • Provide evidence of funds to cover travel to Australia and 12 months living, course and (for school aged dependants) schooling costs for the student and accompanying family members
    • If you are coming to Australia for a short course, you will only need to show evidence of funds for the intended period of stay.

Confirmation of Enrolment or Offer letter

After you have found the course you would like to study and have applied to the university,

the university will respond with a conditional or unconditional offer letter. A conditional offer letter may come without conditions such as a further requirement for you to supply any the following:

  • a new IELTS test result,
  • an academic transcript of recently completed study,
  • or supplying certified documents.

Your conditional offer will be withdrawn and nullified if you fail to supply the above requirements will invalidate the offer

If there are no conditions on your offer letter, you may accept the offer immediately. Offers can be accepted at an XEL office, with a deposit being paid directly to the school or university that has made the offer. Your counsellor will guide you through this process to help make it easy.

 

GTE letter prerequisite

In order for them to grant you your visa to study in Australia, the Department of Immigration and Border Protection (DIBP) has now made the Genuine Temporary Entrant (GTE) a mandatory requirement.

 

The GTE form is now Department of Immigration and Border Protection (DIBP) a mandatory prerequisite to Australian Student Visa Applications.  The has mandated the GTE as a measure to ascertain genuine intent of staying temporarily in Australia. This prevents the misuse of the student visa as a means for students to maintain full time residency in Australia even after course completion or cessation.

 

English proficiency:

In order to get your student visa you need to pass the IELTS exam, or an equivalent language proficiency test. You will have to take eligible tests to prove your English language proficiency to the DIBP if you are not from an English-speaking country or haven’t completed education for at least 5 years in an English-speaking country. Some of the common tests include IELTS, TOEFL IBT and Cambridge advanced English (CAE).

 

Health requirement: Overseas Student Health Cover.

Excluding students from Belgium and Norway, Overseas Student Health Cover is a student visa requirement.

Health requirement: Certification of good health Medical Tests

Some students might also be asked to provide a certification of good health (for example, if you are applying for a hands-on, health related course, the tests would be either a medical or radiological check-up. The examining doctor must be authorised by the Australian immigration department.

Character requirement: Certification of good character

Certification of good character is essential for the student visa process. Now this includes documents like a police certificate or statement from your home country

Character requirement: Character Statutory Declaration Form

You will be required to fill out a form called the Character Statutory Declaration Form.

After supplying all the required documents:

Interview and Biometrics

After the online application process the DIBP will ask you to attend an interview. Apart from an interview you will be expected to provide a police clearance certificate and biometric information.

Finalisation of your Application

Application usually take about 1 month according to the DIBP. The speed of processing also depends on your:

– Provision of all supporting documents

– Your speed of response to their requests

– The time you take to attend health checks and biometric information requests

Granting of your visa!

If the visa is granted the Department of Border Protection will let you know with the visa number and connected comments related to your visa. If the visa is not granted you will be informed about the reasons for the denial.

So how do I get started?

Research

Do some preliminary research to decide on the course or field you would like to study before you speak to us. You may use the internet to browse course descriptions, university reviews and their locations. Start with a broad wish list of your preferences and map out career pathways then and begin to narrow down your selection.

Research from friends and family through direct discussions or  social media platforms such as Facebook. Ask vital questions about their application process and their journey of studying abroad, what they liked or disliked about it and what they could have done differently etc. Post a message to forums, WhatsApp groups or your timeline asking people’s experience of an international education.

Contact one of our XEL counsellors

When you’re ready, make an appointment with an XEL counsellor. Come to the appointment with your list of selected courses so that your counsellor will be able to discuss and map possible career pathways so that in the end you will hone in on your final choice of a course to study.

Finalise your course selection and start your application

After you’ve chosen your course and university or school, it’s time to apply. Your XEL counsellor will support your university and course applications.

Your counsellor will personally contact your chosen university or school to make sure they support your application to improve your chances of acceptance.

If you need to take an English test to qualify for your course, a test such as IELTS will require a lot of practice and mock tests. There are text books, social media platforms and websites that can help couch you on preparation for your IELTS test.

Accepting your offer

The university will receive and assess your application for suitability for the chosen course. The university will respond with a conditional or unconditional offer letter.

A conditional offer letter may come without conditions such as a further requirement for you to supply any the following:

  • a new IELTS test result,
  • an academic transcript of recently completed study,
  • or supplying certified documents.

Your conditional offer will be withdrawn and nullified if you fail o supply the above requirements will invalidate the offer

If there are no conditions on your offer letter, you may accept the offer immediately. Offers can be accepted at an XEL office, with a deposit being paid directly to the school or university that has made the offer. Your counsellor will guide you through this process to help make it easy.

Student visa Application

Now that you have been accepted, it’s time to apply for your student visa. XEL can provide you with some information to help make sure you supply all the necessary documentation and prerequisites that the Australia DIBP requires before they can grant you a visa.

Visa Issued, Predeparture preparation

Congratulations! You can now start pre-departure preparations for departure including buying a flight ticket, organising accommodation etc. The process of predeparture preparation can be daunting. If needed XEL will assist you with this process.

Study Abroad FAQs

Am I eligible to study overseas?

To begin studying as an international student, there are a range of entry requirements you may have to meet.

The academic requirements (including evidence of English language skills) you need to apply will vary depending on the level of education you want to study. For example, some courses will require you to have done a foundation course before applying for a degree. All universities and schools can have different entry requirements, so read the course information on their websites carefully.

Our counsellors are here to support you with guidance on the courses and locations that best meet your preferences.

How much will it cost to study abroad?

The costs associated with studying at university or school overseas vary greatly. It depends on the nature of the program, the length of your stay, the distance you travel and the kind of lifestyle you want when you get there.

Be aware that some student visas require you to have a certain amount of funds available in your bank account when you arrive in your chosen country. It is best to review the immigration websites for the country you wish to study in or speak to one of our counsellors.

Many students choose to carry out some part-time work alongside their studies, to support their living or socialising costs. However, there are restrictions on the hours you are allowed to work to ensure you focus on your studies.

What should I consider when choosing what and where to study?

  • When deciding what and where to study, start by thinking about your academic interests and your career goals.
  •  Take some time to research specific courses, subjects and options for internships or work placements.
  •  Look at the campus location, rankings, the amount of time you would like to spend away from home and the total cost of studying and living overseas.
  •  Think about what kind of lifestyle you prefer – do you want to be in a cosmopolitan city, or a quiet country town?
  •  Would you prefer to choose a city where there are other students from your nationality? Do you want to be close to the beach, the forest or the desert? Do you want to live on campus?

Will studying abroad help me find a good job?

Your career prospects will benefit hugely from your experience of studying, living and socialising overseas. It’s your opportunity to develop a wealth of new skills, perspectives and stronger English language skills and seek work experience from the sort of employers you’d like to work for.

A recent study conducted with more than 4,500 ex-international students explored the exact skills employers in the US value when it comes to recruiting people that have studied overseas.

Will my overseas qualification be accepted in my home country?

The skills and qualifications employers and professional registration bodies require will vary from country to country. If, for example, you are working towards a career with strict entry requirements such as medicine, engineering, accounting or teaching, do some research with the relevant registration bodies in your home country for advice.

Scholarships

Save on your course fees with a little help from XEL

A common misunderstanding among those that are deciding to study overseas is that there are no scholarship opportunities available for international students. This is not true. Governments and universities around the world value high performing students and have many scholarship programs designed to attract the world’s best and brightest to undertake study in their country. XEL’s counsellors will work with you to discover and apply for scholarships at universities around the world.

Scholarships in Australia

The Australian Government has a large scholarship program for international students and invests some $200 million dollars per year in programs at universities and other tertiary institutions around the country. Many of the country’s top institutions including The University of Melbourne, The University of Sydney, and the Australian National University (ANU) offer scholarships to study in Australia with added extras, like health cover.

How can XEL help with visa applications?

Your XEL counsellor can provide you information about what documents you will need to provide.

All documents need to be scanned and certified and certified translations may be required. Your XEL counsellor can help with translation services.

As visa requirements can change quickly, XEL can ensure you have access to official websites and can make sure you have the latest applications forms. To reduce the hassle, we can also help with translating and couriering your documents.

The processes and requirements that international students must meet to be eligible for a student visa differ from country-to-country, so it is really important to stay up to date with latest information.